REDCap 8.3

NEW FEATURES, BUG FIXES & OTHER CHANGES

Version 8.3.2

• New feature: Survey-specific email invitation fields

  • This is a new option on the Survey Settings page that can be enabled for any given survey, in which a user may designate an email field for sending survey invitations for that survey only.

  • The email field being utilized for the survey can exist on any instrument in the project, and you may use a different email field on each survey. You may also use the same email field for multiple surveys.

  • This feature is similar to the project-level email invitation field except that it is employed only for the survey where it has been enabled. This allows users to have data entry workflows that require multiple surveys where the participant is different for each survey. Using this feature, multiple people can be emailed a survey invitation, after which all the survey data they enter goes into the same record in the project.

Version 8.3.1

• Improvement: REDCap will routinely check to see if any External Modules have updates available for download in the REDCap Repo. If some do, it will display a message in the Control Center to allow an administrator to easily update the modules.

• Improvement: If the REDCap installation has been set to report its REDCap stats "manually" (rather than "automatically") on the General Configuration page, it will provide a new button on the Control Center "Notifications" page that says "Try auto-sending stats", which will double check if the server is able to send its REDCap stats automatically. And if the button is clicked and is successful, it will automatically set the installation's reporting method to automatic.

• Improvement: Sponsor Dashboard requests that are listed on the To-Do List page will now have the selected users' usernames in the To-Do List item's comment so that the administrator may reference this (if needed) while processing the request.

• Improvement: When the Google Authenticator option has been enabled while using two-factor authentication, it now displays a button on the Browse Users page in the Control Center that, when clicked, will email the user the instructions for setting up Google Authenticator for their REDCap account. This feature will be useful when all other two-step login options have not been enabled and the user cannot successfully log in to REDCap.

Version 8.3.0

• New Feature: PDF Auto-Archiver

  • Upon survey completion, a compact PDF copy of the survey response can be automatically stored in the project's File Repository, from which the archived PDFs can be downloaded at any time.

  • This setting is located on the Survey Settings page in the Online Designer, thus it can be enabled for any given survey in a project.

• New Feature: e-Consent Framework

  • This feature, which works together with the PDF Auto-Archiver, provides functionality for user’s to implement electronic consent (e-Consent) using a survey as the consent form, such as for capturing the consent of a research study participant.

  • The e-Consent Framework option adds two things to the typical survey-taking process. 1) Before a participant completes the survey, an extra certification page is added to end of the survey that displays an in-line PDF copy of their survey responses in which they will be asked to confirm that all information in the document is correct. Once they confirm all is correct, the survey will then be marked as complete. The survey will not be considered complete until they fulfill the certification step. 2) Upon completion of the survey, a static copy of their responses in the form of a consent-specific PDF will be stored in the project's File Repository. The consent-specific PDF will have the values of the e-Consent Framework Options inserted at the bottom of each page in the PDF. These values (i.e., name, date of birth, etc.) are added to the PDF as extra documentation of the identity of the person who is consenting.

  • A participant’s IP Address is also recorded and displayed in the File Repository after the e-Consent process, but this option to collect the IP address can also be optionally disabled at the system level (if desired) on the Modules/Services Configuration page in the Control Center.

  • The e-Consent Framework feature can be disabled at the system level (if desired) on the Modules/Services Configuration page in the Control Center.

  • In addition to storing the e-Consent PDFs in a project’s File Repository, you may also optionally enable the External Storage option (requires PHP 5.6.0+), which will automatically store the PDFs on a separate file server (using WebDAV or SFTP). This external file server may serve as a giant “vault” for your entire REDCap installation’s consent forms. This is a system-level setting that can be enabled on the File Upload Settings page in the Control Center.

• Improvement: The Survey Invitation Log now contains an extra column on the right-hand side to allow users to delete many scheduled invitations at once (rather than having to delete them one at a time).